Assignment Task
Case Studies and Portfolio of Evidence Diploma of Project Management
1.1 Develop and confirm procedures for project authorisation with an appropriate authority 1.2 Obtain authorisation to expend resources 1.3 Confirm project delegations and authorities in project governance arrangements 2.1 Identify, negotiate and document project boundaries 2.2 Establish measurable project benefits, outcomes and outputs 2.3 Establish a shared understanding of desired project outcomes with relevant stakeholders 2.4 Document scope management plan 3.1 Implement agreed scope management procedures and processes 3.2 Manage impact of scope changes within established time, cost and quality constraints according to change control procedures 3.3 Identify and document scope management issues and recommend improvements for future projects Assessment/evidence gathering conditions
Each assessment component is recorded as either Competent (C) or Not Yet Competent (NYC). A student can only achieve competence when all assessment components listed under “Purpose of the assessment” section are recorded as competent. Your trainer will give you feedback after the completion of each assessment. A student who is assessed as NYC (Not Yet Competent) is eligible for re-assessment.
Resources required for this Assessment
Weekly eLearning notes relevant to the tasks/questions should be read prior to undertaking the assessment.
Instructions for Students
Please read the following instructions carefully
This assessment must be completed FORMCHECKBOX In class FORMCHECKBOX At home
The assessment is to be completed according to the instructions given by your assessor.
Feedback on each task will be provided to enable you to determine how your work could be improved. You will be provided with feedback on your work within two weeks of the assessment due date. All other feedback will be provided by the end of the term.
Should you not answer the questions correctly, you will be given feedback on the results and your gaps in knowledge. You will be given another opportunity to demonstrate your knowledge and skills to be deemed competent for this unit of competency.
If you are not sure about any aspects of this assessment, please ask for clarification from your assessor.
Please refer to the College re-assessment for more information (Student Handbook).
ASSESSMENT TASKS
There are two tasks to complete for this unit of competence:
Task 1 – Written responses
This activity has been designed to assess your knowledge and understanding of managing project scope within projects.
This task consists of questionnaires which reflect the knowledge of project management (PMBOK). The responses should include the following:
Be relevant to your project, unless otherwise stated. Responses should link to the theoretical aspects of project scope management followed by relevant experience / exposure of your nominated project you have recently , or are currently working on to progress both your studies and your projects simultaneously.
If workplace project exposure does not apply to you, you must negotiate with your assessor to use a scenario/case study examples that you will find on e-learning. However, case study examples are a suitable substitute where workplace examples cannot be provided. Case studies are available on e-learning. Theory answers without reference to your experience will not be assessed as satisfactory
Demonstrate that you can or have applied what you have learnt to your project, regardless of whether you have undertaken all the performance requirements in your workplace
Task 2 – Portfolio of Evidence
The portfolio of evidence comprises the assessment of the application of your project scope knowledge. You will need to demonstrate your scope management skills applied to a project which is based on a project you have recently, or are currently working on to progress both your studies and your projects simultaneously however, case study examples are a suitable substitute where workplace examples cannot be provided.
If you have started with this subject topic as an initial attempt of completing this course, you must negotiate and discuss with your Assessor to consider a project that you recently or are currently working on or a project that you have worked in the past.
If workplace project exposure does not apply to you, you must negotiate with your assessor to use a scenario/case study examples that you will find on e-learning. However, case study examples are a suitable substitute where workplace examples cannot be provided. Case studies are available on e-learning.
To such a degree you must negotiate with your assessor to use a scenario/case study examples that you will find on e-learning.
Your nominated project must be agreed between you and your Assessor so that its methodology, tools and techniques accommodate to the performance requirements of each Unit of Competency prior to start of work on the unit.
Your project must comprise:
a comprehensive, detailed and integrated project management plan
a formal communications plan
a devoted and project-based budget
formal and planned involvement with a wide range of stakeholders
a documented risk, issues and change-management methodology
a quality plan with assurance and control processes
a project team-based environment.
Evidence of the following is important:
demonstration of scope management for several complex projects
knowledge of scope management plans, tools, issues and likely challenges
To achieve competency, you are required to demonstrate knowledge, skills and experience to:
Performance Evidence
Complete project authorisation activities
Collaborate with stakeholders to produce a scope-management plan
Implement scope-management plan according to procedures
Review and document scope-management implementation and recommend improvements.
Knowledge Evidence
Identify components of a project scope-management plan
Describe factors likely to impact the project scope
Explain formal change-control processes
Describe methods for measuring work outcomes and progress against plans
Describe methods for segmenting and documenting a work breakdown structure
Identify and describe problem areas likely to be encountered in scope management
Explain procedures for reporting scope change
Explain project life cycle and the significance of scope management
Identify project management tools used for managing scope
Outline roles and responsibilities of project manager in relation to project planning
Identify types of project initiation documentation.
STRUCTURE AND MARKING CRITERIA FOR ASSESSMENT TASKS:
TASK 1 – Written Responses (Total 30 marks for TASK 1)
Q1: Importance of formally defining scope (4 marks)
Q2: Evidence of captured scope in workplace (4 marks)
Q3. Evidence of tracked and managed scope change in workplace (4 marks)
Q4. Governance in project delegation (4 marks)
Q5. Evidence of critical review points (4 marks)
Q6. Description of the project (4 marks)
Q7. Explanation of project authorisation (6 marks)
TASK 2 – Portfolio of Evidence (Total 70 marks for TASK 2)
Scoping a project (5 marks)
Obtaining Scope Authorisation (5 marks)
Scope Management Plan (30 marks Total)
Project Scope Statement (15 marks)
Project Scope Management Plan (15 marks)
Manage Scope Control Processes (30 marks Total)
1. Written Responses (Total 8 marks)
Q1. Scope change request (4 marks)
Q2. Formal authorisation process threshold (4 marks)
2. Change in Scope by Stakeholder (10 marks)
3. Finalising Scope Change (12 marks)
Q1. Utilisation of change control procedure (3 marks)
Q2. Current baselines and communication the new baselines (3 marks)
Q3. Scope creep (3marks)
Q4. Recommendations for future projects (3 marks)
TABLE OF CONTENT
Content Pages Marks Marks Achieved
TASK 1 – Written Responses (Total 30 marks for TASK 1)
Q1: Importance of formally defining scope 4 Q2: Evidence of captured scope in workplace 4 Q3. Evidence of tracked and managed scope change in workplace 4 Q4. Governance in project delegation 4 Q5. Evidence of critical review points 4 Q6. Description of the project 4 Q7. Explanation of project authorisation 6 TASK 2 – Portfolio of Evidence (Total 70 marks for TASK 2)
Scoping a project (5 marks)
Scoping a project 5 Obtaining Scope Authorisation (5 marks)
Obtaining Scope Authorisation (5 marks) 5 Scope Management Plan (30 marks Total)
Project Scope Statement 15 Project Scope Management Plan 15 Manage Scope Control Processes (30 marks Total)
Written Responses (Total 8 marks)
Q1. Scope change request 4 Q2. Formal authorisation process threshold 4 Change in Scope by Stakeholder (Total 10 marks)
Change in Scope by Stakeholder 10 3. Finalising Scope Change (Total 12 marks)
Q1. Utilisation of change control procedure
3 Q2. Current baselines and communication the new baselines 3 Q3. Scope creep 3 Q4. Recommendations for future projects 3 Total 100 The learner is required to update and adjust the page numbers and topics based on the amount of their content and the responses made to each task.
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